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Employers: Remember to Use the New Form I-9!

1/18/2017 | Category: Employment Law-Business Practices
The U.S. Citizenship and Immigration Services (USCIS) has announced that the newest version of the Form I-9 is now available. The Employment Eligibility Verification Form I-9 is a U.S. Citizenship and Immigration Services form that must be used by an employer to verify an employee's identity and to establish that the worker is eligible to accept employment in the United States.  Retention of Forms I-9 are required for a period of at least three years from the date of hire or for one year after the employee is no longer employed, whichever is longer.

Employers may continue using the current version of Form I-9 with a revision date of 03/08/2013 until Jan. 21, 2017.  After Jan. 21, all previous versions of the Form I-9 will be invalid.  The new Form I-9 will have an expiration date of Aug. 31, 2019.  The new Form will be used for new hires.  An employer is not required to replace previously completed Form I-9s.

There are many new electronic features, but despite them the USCIS has instructed that employers using Adobe Reader will still need to print the form, obtain handwritten signatures, store in a safe place, monitor reverifications and updates with a calendaring system.  Also, employers who have registered must retype information into E-Verify, which is a federal internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.    

If you need any help with the new form or have any questions, please do not hesitate to contact myself, Lynn Schonberg or Ryan Neumeyer at Ross, Brittain & Schonberg.

Ross, Brittain & Schonberg Co., L.P.A.

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Cleveland, OH 44131
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